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Weber’s panic-button rollout 60% complete; RFP/contract timing blocked a grant for current integrator
Summary
District said installations of campus panic-alert buttons are about 60% complete but an RFP process for state-approved vendors prevented Audio Enhancement (the district's existing integrator) from qualifying for a $6M grant because Motorola’s participation temporarily blocked third-party integrations; district is awaiting contract/RFP resolution and vendor pricing.
District staff told the board the panic-alert implementation required by HB84 is partially complete but paused by a state RFP issue that affected grant eligibility.
Tracy said the district was “about 60% complete with audio enhancement in our schools” before the recent RFP. After the state solicited approved vendors for the grant program, Motorola—whose software the local dispatch uses—entered the RFP process and that procurement window briefly halted third-party integration discussions. As a result, Audio Enhancement, a vendor the district had been working with and that had already installed systems locally, was not listed as an approved vendor in time for grant eligibility.
“Audio Enhancement…is very confident that audio enhancement can integrate with any of the vendors. It's just going to be a matter of working with that vendor,” Tracy said, but added the district could not secure the grant money for that integrator because of the RFP timing. The district submitted a $6 million grant application but cannot access those funds for the currently installed integrator while the approved-vendor list remains unresolved.
Staff reported they are engaging approved vendors for pricing and awaiting the state’s resolution of RFP contracts. Tracy said the state may move the compliance date to allow districts additional time given the procurement snafu; no final timeline or grant re-opening has been confirmed.
Board members asked staff to return with options if the grant cannot be used for the district’s chosen integrator and to update the board when vendor contract status changes.
