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County contract amendment extends nutrition program and shows higher proposed per-meal rates
Summary
An amendment to Mason County’s nutrition services contract extends the term to Sept. 30, 2026, updates congregate and home-delivered meal reimbursement rates, requires nutrition education units and 30 days’ notice prior to closure, and includes worksheets showing proposed per-meal rates and budget totals.
An amendment to Mason County’s contract for Nutrition Services (contract no. 24-AAA-D-0064-5) included in the Oct. 14 packet would extend the agreement’s term through Sept. 30, 2026, and updates reimbursement mechanics for congregate and home-delivered meals. The amendment incorporates the Area Agency on Aging of Concho Valley (AAACV) Policies and Procedures Manual and requires providers to give 30 days’ written notice before ceasing operations.
The amendment also imposes a performance requirement that each client receiving meals must receive at least one unit of nutrition education during the contract year; if nutrition education is not provided, the contractor must reimburse AAACV for the cost of those meals within 30 days of written notice.
Attached budget worksheets show proposed figures: a home-delivered meals worksheet lists a budget total of $146,812.62 with 9,000 anticipated meals and a proposed per-meal figure of $16.40; the same packet’s congregate meals worksheet shows $54,391.67 and 3,585 anticipated meals with a per-meal calculation shown as approximately $14.95. The home-delivered worksheet also references a common-provider rate cap of $6.46 for certain funding streams and includes an "accepted unit rate for current year" at $13.75 in worksheet cells; packet formatting makes some worksheet adjustments and parentheses unclear, so the practical application of the cap and final accepted rate is not explicated in surrounding text.
The amendment lists Mason County Nutrition Program signer Sheree Hardin and Area Agency on Aging of Concho Valley signers (Toni Roberts and Charlyn Elliott) in the execution fields and includes required attachments (CPR and food-handler certificates, site inspections, food-manager license). The packet contains DocuSign envelope IDs and signature dates but does not show a recorded Commissioners Court vote on the amendment in the document text.
