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County okays contingent approval for time-sensitive server node replacement
Summary
Auditor Mr. True told commissioners a vendor quote to replace one node of a three-node county server had nearly doubled from five years ago; commissioners approved a contingent purchase so staff can secure current pricing while finalizing a corrected quote.
The Henry County auditor’s office asked commissioners on May 27 to approve a time-sensitive quote to replace one node in a three-node county server, explaining software and hardware support are nearing end-of-life and vendor pricing is changing rapidly.
Mr. True, the county auditor, said the initial vendor quote for a replacement node showed a total of $37,536 but that after adding five years of hardware support and a backup-software license the adjusted total would be roughly $42,346. He said the county expects to replace the two remaining nodes next year and that prices have climbed substantially compared with five or six years ago.
“We had … extended our software support on those nodes for one more year,” Mr. True said, adding the quote included hardware, software and licensing components and noting the vendor’s price window was short. Commissioners voted to approve the purchase contingent on the vendor issuing a final quote that lines up with the adjustments Mr. True described.
The motion was made and seconded and announced carried during the meeting. The transcript shows staff will obtain the corrected quote and bring final documents for signatures.
