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FLVS board workshop previews contract spend increases, stop‑loss insurance and risk coverage requests
Summary
Procurement and finance items for the June 2 FLVS board meeting include a stop‑loss insurance award, requests to raise contract spend authority (including an anticipated IT piggyback increase to $15 million and a Teleforce call‑center cap near $5.22 million), and increased consortium risk coverage costs, the board's procurement director said.
Joanne Sarah, senior director of procurement and contracting for Florida Virtual School, told the board at its May 12 agenda review workshop that procurement staff will present three consent contract items for approval at the June 2 quarterly meeting.
"I do have three items for your consideration today. The first one is our stop‑loss insurance policy," Sarah said, describing an annual procurement routed through the school's insurance broker, Gallagher Benefits Services, with proposals expected in time for the June meeting. She said the stop‑loss policy is quoted annually based on current claims through April.
Sarah then outlined requests to increase contract spend authority for several vendor relationships. She said the leadership team anticipates asking the board to raise the IT piggyback contract authority to $15 million to cover remaining purchases for the fiscal year and to start fiscal 2027. She cited higher spending tied to Florida Scholars Academy openings, laptop price pressure related to global chip shortages, supply‑chain impacts and data‑center changes that have shifted infrastructure purchasing needs.
On the call‑center contract, Sarah said Teleforce has had a roughly 50 percent increase in volume in the first six months of the year. "We are requesting a new annual not‑to‑exceed spend authority of $5.22 million," she said, describing the requested increase as about $1.5 million over the current authorization.
Her final procurement item covered risk management: a proposed contract to continue participation in the Northeast Florida Educational Consortium (NEFEC) risk‑management program for general liability and out‑of‑state workers' compensation during fiscal 2026–27. Sarah said claims experience is driving an increase in that contract and that the package includes the consortium contract amount and an annual NEFEC membership fee.
There was no substantive debate in the workshop; Sarah answered procedural questions and indicated full contract details and exact figures would be presented for board action on June 2. The procurement items will appear on the consent agenda as presented for the board's consideration at that meeting.
