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Park County commissioners approve hires, software integration and staffing changes
Summary
At a Nov. 25 meeting, the Park County Board of Commissioners approved posting and hiring for multiple county positions, signed a $6,100 integration purchase order for a detention monitoring system (plus a $1,100 annual fee), adopted a quarterly budget‑review schedule and approved a family land transfer and other routine items.
The Park County Board of Commissioners met Nov. 25, 2025, and approved a set of personnel postings and operational purchases, including a request from the sheriff’s office to post and hire a civil clerk and a purchase order to integrate a recently purchased Guardian Detention Monitoring System with the county's SmartCop software.
The action matters because the civil clerk handles case‑processing, concealed‑carry permitting and office finances; commissioners were told the office lacks capacity for those duties while the position is vacant. Sheriff’s Office representatives also described an unforeseen integration fee for the Guardian system of $6,100 plus a $1,100 yearly maintenance charge and asked to use commissary funds to cover the cost.
Commissioners moved through a series of mostly procedural items in a short meeting. Commissioner Waltz moved to post and hire the civil clerk position after county staff explained that Carol — who previously held the role — had been elected city court judge. The motion was seconded and approved by voice vote.
On the software request, a county official explained the Guardian system had been purchased earlier and that integrating it with the county’s existing SmartCop/SmartSoft platform would reduce liability exposure and improve inmate monitoring. The integration cost to the county’s software provider was stated as $6,100 with an additional $1,100 annual fee. Commissioners approved signing the purchase order and using commissary funds for the expense.
Other motions approved at the meeting included adopting a quarterly budget‑review schedule with monthly reviews in the final fiscal quarter, approving a family transfer application (SE‑29‑25) reviewed by planning and the county attorney, amending the FY25 audit contract to add a federal single audit, converting two seasonal Cooke City solid‑waste attendant positions into one year‑round county position, and posting a budgeted part‑time legal administrative assistant internally before a public recruitment window.
Votes at a glance: • Post and hire civil clerk (Park County Sheriff’s Office) — Motion moved by Commissioner Waltz; seconded (Brooden noted as second in the record); outcome: approved by voice vote. • Sign purchase order for Guardian Detention Monitoring System integration (SmartCop) — Motion moved and approved by voice vote; integration cost stated as $6,100 and a $1,100 annual fee; funding: commissary fund. • Quarterly budget review schedule — Motion moved and approved; quarterly reviews until the final fiscal quarter, then monthly. • SE‑29‑25 Skadden family transfer — Motion moved and approved; planning and county attorney review found it met survey/monumentation standards. • Amend FY25 audit contract to include federal single audit — Motion moved and approved; amount in the record: $78.50 (as stated by staff). • Change Cooke City solid‑waste staffing from two seasonal positions to one year‑round county position and post for hire — Motion moved and approved. • Post and hire lead legal administrative assistant (internal posting) — Motion moved and approved.
Commissioners also approved meeting minutes for Nov. 12 and Nov. 18, heard routine department updates on records storage, public works and museum events, and adjourned. The meeting record shows unanimous voice votes on the motions recorded; no roll‑call tallies or recorded no votes were noted in the transcript.
The county staff indicated next steps for multiple items: sheriff’s staff said the civil clerk position would be posted (about a two‑week window for applicants), HR said internal posting procedures would be used for the administrative assistant, and the health department noted grant opportunities before any applications would be brought back to the board.
