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Mono County authorizes RFP for enterprise resource planning system
Summary
The county authorized staff May 12 to prepare an RFP and proceed with procurement and implementation planning for a three‑phase ERP system (financials/payroll first); staff estimated $1.45M one‑time cost and asked to fund via temporary withholding of pension/OPEB contributions.
The Mono County Board of Supervisors on May 12 authorized staff to prepare and publish a request for proposals (RFP) to procure a countywide enterprise resource planning (ERP) system, county staff said.
County presenters recommended a three‑phase approach starting with financials and payroll (phase 1), followed by budgeting, asset tracking and human resources (phase 2), and optional departmental modules later (phase 3). Staff estimated a one‑time implementation cost of roughly $1.45 million (including implementation services and a project implementation team) and recurring annual software/subscription costs of roughly $200,000–$350,000.
The nut graf: To fund the initial implementation without reducing service levels, staff proposed temporarily withholding 1.5 years of the county’s annual pension/OPEB trust contributions (about $1.8 million) and placing implementation expenditures in a clearing account; any leftover funds would be returned to the trusts. Supervisors questioned contingency sizing and asked the project team to refine cost and timeline estimates before final contracting.
County staff outlined a proposed RFP timeline (release in July, proposals reviewed in August, on‑site demos in September) and said a steering committee (CAO, ACAO, IT director, HHS director and the project lead) would evaluate responses and return a recommended vendor contract for board approval. The board authorized staff to publish the RFP, negotiate a contract with the selected vendor and finalize implementation planning.
Vote and next steps: The board approved the RFP authorization and directed staff to refine contingency assumptions and show how the initiative will integrate with existing systems (OpenGov, CitySuite) and departmental needs.
