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State audit for 2021–2024 cleared; Spring Grove board confirmed procurement and training rules
Summary
Clerk-Treasurer Jenney Holthouse told the board the state audit for 2021–2024 is complete and three corrective action plans were accepted; she also clarified that the ordinance allowing the planning commission president to approve contracts up to $1,000 remains in effect and internal control training is required once per audit period (four years).
Clerk-Treasurer Jenney Holthouse reported at the Dec. 9 Town of Spring Grove meeting that the state audit covering 2021–2024 has been completed and that the three Corrective Action Plans the board discussed last month were accepted in full, with documentation of their implementation supplied and accepted.
"The state audit of 2021 - 2024 has been fully completed," Holthouse said. "The three Corrective Action Plans discussed at last month's meeting have been accepted in full, along with supplied and accepted documentation of their implementation." She thanked board members for their responsiveness and cooperation throughout the audit process.
Holthouse also clarified a procurement and contracting question raised at the prior meeting: under the current ordinance, the planning commission president may proceed on contracts up to $1,000 without prior board approval, provided the contract with the subcontractor is ratified by the board at the following meeting. She added that internal control training is required once per audit period and therefore will not be required again for four years.
Operational items reported by Planning Commissioner Jeff Holthouse included a request for Rinehart's to provide contracts and competing quotes for 2026 mowing and tree-trimming; he said he will present those to the board when received. Board member Zane Carrell asked Holthouse to remind Rinehart's to include Quaker Hill Drive in snow and salt treatments; Holthouse said he would contact Chad at Rinehart's.
Actions at the meeting were procedural. Annemarie Chasteen moved to approve the November minutes; Lisa VanDevender seconded and the motion carried with all present voting in favor. With no further business, Chasteen moved to adjourn, VanDevender seconded, and the meeting was adjourned at 10:00 p.m.
The town has not yet received a written copy of Richmond’s proposed 2026 fire protection contract; board members said they will review it when it arrives.
