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Coffey County: sewer repair invoice, auditors, vacation-overage clarification and training updates
Summary
Staff updated the meeting on a sewer-line repair invoice tied to a phase-two project, an unpaid asphalt invoice sent to USD 244 for cost share, auditors scheduled for March 9–11, an Edison-portal access workaround, eight work-comp claims this year, and possible safety-training options.
During the meeting staff delivered a series of routine administrative updates covering infrastructure, payroll, insurance and training.
Sewer repair and invoices: Staff raised an invoice for a sewer line found and repaired in phase two of a project and discussed whether the extra cost should be kept with the phase-two job file or coded to building maintenance. Separately, an unpaid asphalt invoice related to USD 244 (the local school district) near the law-enforcement center was sent directly to the district superintendent to collect on the county’s cost-share arrangement.
Auditors and IT access: Auditors were scheduled to be onsite March 9–11. Staff also noted an employee access issue with the Edison portal caused by a Chrome update and advised that the portal can be accessed on county computers through Firefox.
Personnel and vacation policy: Staff said they had sent an email about vacation-overage balances and clarified that the intended cutoff was March 31 (the transcript records some confusion about dates); special circumstances would be handled on a case-by-case basis per staff remarks. Staff also said payroll corrections for certain employees will be handled through the outside payroll vendor to avoid issuing checks directly to employees, per auditor guidance.
Insurance and training: The county updated its insurance materials, sending an updated driver report because of several new hires, and reported eight workers’ compensation claims so far this year. Staff discussed safety-training options, citing ClickSafety and an alternative called Safe Me; staff said Trust Point (the insurer) would check whether the county could use the free option and would consult the Kansas Department of Labor for other free training resources.
What’s next: Staff will follow up on the unpaid USD 244 invoice, the coding and filing for the sewer repair expense, auditor requests during the March visit, and the procurement or adoption of any recommended safety-training product.
