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Codington County approves ADP timekeeping and payroll services
Summary
The Board approved a two-year ADP contract to provide timekeeping, payroll and HR modules, with a targeted Oct. 1 go‑live date. Commissioners and ADP staff discussed training, union contract compatibility and contract notice periods before the motion passed by voice vote.
The Codington County Board of Commissioners voted June 23 to approve a contract with ADP for timekeeping and payroll services, a package county staff said will include payroll, an HR module, applicant-sourcing tools and unlimited training.
Commissioner Mackelprang, who led the county's vendor review team, recommended ADP after consultations with county departments and reference checks with peer jurisdictions. "Based on my findings and everything that I've seen from ADP, I thought that they would probably be the best one to go with," Mackelprang said. County staff noted ADP's stated compatibility with the county's current financial system (Ultra) and said the package covers onboarding and HR recordkeeping features the county requested.
John Beam, ADP's vice president of major accounts, joined the meeting by phone and described contract terms. He said ADP typically evaluates pricing annually and would give the county 30 days' notice of a price change; the county would generally require up to 90 days to terminate and transition if it chose to leave the service. "That 30 days is referring to...our organization evaluates our pricing," Beam said, noting historically observed increases often fall in the 0–3% range.
Commissioners asked how ADP would handle union rules affecting shift differential and pay processing. County and ADP representatives said ADP reviewed the union contracts during evaluation and believe the system can accommodate the county's requirements. County staff said the contract includes unlimited training for managers and employees and estimated a build and rollout timeline targeting Oct. 1, with training and department-level configuration to follow.
After discussion and legal review, Commissioner McElhaney moved to approve the contract; Commissioner Gable seconded and the motion carried by voice vote.
Next steps: staff will finalize contract details with ADP, schedule discovery and training sessions, and begin configuration toward the announced go-live window. The board heard staff say the county's state's attorney had reviewed contract language and worked with ADP to resolve questions raised during the evaluation.
