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Commissioners approve posting RFP for emergency manager with reporting requirements
Summary
After debate over duties, time commitment and value, Ogemaw commissioners voted to post an RFP for an emergency manager job that specifies reporting expectations; commissioners requested monthly activity reports and quarterly in-person updates while asking for reasonable timelines for hazard-mitigation deliverables.
The Ogemaw County Board of Commissioners voted to post a request for proposals (RFP) for an emergency manager after extended discussion about duties, accountability, time commitment and cost.
Commissioners examined a draft job description and RFP during unfinished business, focusing on whether the contract should specify minimum hours, deliverable timelines for a hazard mitigation plan and an emergency operations center (EOC), and reporting requirements. Commissioner Craig Scott and others pressed for regular reports and milestones to ensure the county receives measurable progress.
Commissioner Jenny David voiced concern about the expense relative to deliverables and asked for monthly reports and at least quarterly in-person updates. Commissioners discussed the proposed compensation in the draft (about $28,000 annually, which equates to approximately $2,500 per month). One member asked whether the contract should state a minimum weekly time expectation; staff noted that emergency work is often unpredictable and typically requires an "on call 24/7" approach.
The board then moved and approved the RFP with the addition that the emergency manager be required to submit quarterly written activity reports to the board and monthly reports to the county administrator. The motion passed on a roll-call vote.
What was decided: The board authorized posting the emergency-manager RFP with a clear expectation of reporting and oversight. Commissioners asked that timelines and deliverables (for example, progress on the hazard mitigation plan and formation of an EOC) be treated as contract requirements or clearly spelled-out milestones, while avoiding unrealistic completion deadlines that could set a contractor up for failure.
Next steps: Staff will post the RFP, incorporate the reporting requirements discussed, and route the draft language to the county attorney for review. The hiring timeline and any contract terms will return to the board when proposals are evaluated.
