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Board approves regulation 2‑94 setting rules for longitudinal student data use
Summary
The state board approved regulation 2‑94, which formalizes governance and permitted uses for longitudinal student data under the P‑20 council; the chief data officer said the changes since December were stylistic and the regulation requires the department to maintain a longitudinal data system for research.
The state board of education approved regulation 2‑94 on its consent calendar, a measure the department described as establishing data governance rules for use of student information in longitudinal research.
Doctor Adrian Peoples, chief data officer of the data management office, told the board the text presented for final action is the same substance the board reviewed in December and that edits since then were stylistic. "There have been good news is there have been no changes, since December," he said, adding the regulation "just establishes data governance rules for data to be used in longitudinal studies" and that the system is governed by the P‑20 council.
Board members offered no substantive edits during discussion. The chair called for a motion; a board member identified as Javier moved to approve regulation 2‑94 "as presented," and Stevens seconded. The board voiced assent and the motion carried.
Why it matters: The regulation frames how the department acquires, uses and disposes of longitudinal student data for research and evaluation. Doctor Peoples said the requirement that the department maintain a longitudinal data system remains in place, and that the regulation clarifies permitted circumstances for data use.
What remains: A board member asked that the regulation explicitly allow electronic authorization where appropriate; staff confirmed electronic signature authorization is standard practice and will be accommodated.
Next steps: With the board's approval, the regulation moves forward for implementation under existing governance by the P‑20 council. No effective date beyond the posted regulatory schedule was specified in the record.
(Provenance: transcript discussion introducing regulation 2‑94 and the motion to approve; topic appears beginning with the department presentation and ending with the board vote.)
