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Washington County supervisors approve personnel classification changes and authorize temporary payroll slots
Summary
At a July 26 meeting, the Washington County Board of Supervisors approved reclassifying a summer highway position, adding a part-time caseworker assistant to the nonunion schedule, authorized blanket temporary appointment entries to the payroll system so short-term fills can be paid, and voted to enter executive session on a personnel matter.
The Washington County Board of Supervisors met at 9:30 a.m. on July 26 and approved several personnel and payroll-related changes, including a reclassification of a seasonal highway worker title, the addition of a part-time caseworker assistant to the nonunion pay schedule, and a blanket authorization to allow temporary payroll slots for short-term appointments. The board then voted to enter an executive session to discuss a personnel matter.
The action follows a staff report listing recent vacancies across county departments. The personnel officer told the board that "the youth intern transitioned into the program specialist position" and that several positions had been vacated recently, including a highway worker 2 and a repair person who resigned, a caseworker terminated June 24, another caseworker resigning July 15, a clerk vacated June 25, and a district attorney legal assistant retiring July 29.
The personnel officer explained a proposed change to the county's title-by-grade schedule to clarify union and nonunion roles: "the summer seasonal highway worker is a nonunion position," the personnel officer said, describing the edit as removing the numeral "1" from the nonunion schedule to create a distinct "highway worker summer seasonal" classification while maintaining the highway worker 1 role within the union schedule. The board approved that change after a motion and second.
The board also approved adding a part-time caseworker assistant to the nonunion grade schedule. The personnel officer said the position had previously been listed as a union job and the change would properly place a newly created part-time role on the nonunion schedule.
Board discussion then turned to how temporary appointments are recorded in the county's budgeting and payroll system, New World. The personnel officer said that when an employee is out on disability, the county has allowed temporary fills but that the treasurer currently cannot add the matching payroll slot without a board authorization into the New World system. The personnel officer described the requested change as "a blanket authorization" to allow the treasurer to add temporary positions in order to process pay, while noting that these temporary entries would not be added to the permanent staffing pattern unless additional funding were requested.
The county's payroll representative emphasized the technical constraint: "If there's not a slot, there's not a body," and explained that the office planned to create a series of temporary position numbers tied to work areas so the county can track temporary fills without returning to the board for each instance.
After discussion the board moved, seconded and voted to approve the personnel classification updates and the temporary-appointment authorization. The chair then called for and received a motion to enter an executive session to discuss financial and employment-history matters related to a particular person; the board recorded the motion and seconds and prepared to go into closed session.
The board handled multiple personnel items in a single proceeding; no ordinances or budget appropriations were adopted during the open portion of the meeting. The board's next procedural step was to convene an executive session for the listed personnel matter.
