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Council backs code recodification project and approves timekeeping software; staff to finalize contracts
Summary
Council heard a proposal to convert the municipal code to an online codification platform (eCode360) and approved acquisition of timekeeping software to replace paper timecards. The code project includes editorial/legal reconciliation and ongoing maintenance fees; the timekeeping system has a ~$4,950 setup cost and ~$1,800 annual licensing.
Council received two technology-related proposals: a code recodification onto an online platform to make the municipal code searchable and consistent, and a timekeeping software system to replace paper timecards.
Why it matters: The code recodification will help staff and applicants find applicable code sections, reveal conflicts between sections for legal review, and provide a tracked history of changes. The timekeeping software promises administrative savings, FMLA/FLSA compliance features and geofencing to reduce timekeeping errors.
On the code project, staff (Speaker 4) said the city's code contains conflicting provisions and outdated local ordinances that duplicate state law. The proposed vendor would convert the current code, perform editorial and legal review, and provide optional track-back functionality to show ordinance changes over time. Staff presented the estimated conversion cost and ongoing maintenance fees, noting the work would take time but provide a searchable, downloadable code library.
On the timekeeping system, staff explained the proposal includes setup and first-year fees of roughly $4,950 and ongoing annual licensing near $1,800. The platform includes mobile and kiosk clocking options, geofencing, supervisor approvals and built-in modules for FMLA and overtime tracking. A council motion to purchase the timekeeping software passed by voice vote.
What's next: Staff will return with contract documents for the code recodification and finalize procurement/implementation steps for the timekeeping software, including needed policy adjustments and staff training.
