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Committee considers Google Sheet action-item tracker to keep projects on schedule
Summary
Chair Christina proposed using a shared tracker (Google Sheet) to record action items, coordinators, due dates and status; staff offered to seed the sheet with past minutes and committee members agreed to trial the approach with access rules to avoid deliberation in the tracker itself.
Christina introduced the need for a project-management tool to track decisions and follow-up tasks. Staff described a Google Sheets template with columns for coordinator, stakeholder contacts, action items to date, next actions, due dates and status and proposed that staff seed the sheet with historical action items from prior minutes.
Staff warned that open-editing could lead to inadvertent deliberations and proposed an honor-system rule or limited edit access for members, with staff acting as administrator. Committee members suggested columns for a secondary contact and actions-to-date notes (for example, "contacted Casey") and agreed the tracker could speed follow-up on tasks like park hazards, tree care or purchases.
Members agreed to try the tracker, have staff start populating it, and adjust columns and access rules as needed. The committee discussed making it accessible to members while preventing it from functioning as a substitute meeting-space for deliberation.
