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Purchasing begins procure‑to‑pay rollout, aims to add category managers and in‑house data analytics
Summary
Purchasing outlined its procure‑to‑pay rollout, plans to hire category managers and contracting negotiators, and the role of an in‑house data fellow to replace an external analytics subscription and better measure savings and cycle‑time gains.
Director Dwight Dobzsoff updated commissioners on the Purchasing Department’s procure‑to‑pay program and related staffing and technology priorities.
Dobzsoff said the office plans to hire category managers and contracting negotiators to centralize commodity expertise, shorten procurement life cycles and achieve measurable savings; the target timeline starts mid‑September for the first round of sourcing/contract renewals. He highlighted a data fellow who has built a Power BI dashboard and validated third‑party procurement data; the fellow’s work is intended to replace a $65K third‑party analytics contract over time.
Challenges: Recruiting experienced category managers and negotiators has been difficult, and the procurement portal and vendor data feeds currently limit the office’s ability to track MWB participation and accurate spend categories. Purchasing is working with DEI and MWB teams to pilot smaller projects aimed at increasing MWB participation and is evaluating upgraded procurement‑portal options that would provide stronger reporting and milestone tracking.
Next steps: The department will continue to staff category managers, finalize the negotiation team, validate the fellow’s data and present periodic dashboards showing cycle‑time and net savings metrics.
