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Code enforcement asks commissioners for $6,600 to buy tracking software
Summary
Calhoun County code enforcement requested a $6,600 one‑time purchase (about $4,000 annual thereafter) for a dedicated software system to replace a paper and Word‑based filing system, saying the upgrade would improve complaint tracking and streamline permit revenue tracking.
Vicki (Speaker 2), who described the current system as largely manual, asked the commission to add $6,600 to the department’s budget for a dedicated code‑enforcement software package. "Code enforcement has no software whatsoever," she said, and added that while "the job's gonna go on without this," the program would make tracking easier and reduce manual folder‑pulling.
Vicki told the board the vendor quoted a first‑year price of about $6,600 with ongoing licensing near $4,000 annually and that combining the purchase with the county’s building‑permit system could produce savings. She said her current filing system uses color‑coded folders for precincts and that a digital system would preserve institutional knowledge when staff retire.
Commissioners asked about exact pricing and whether the program would handle permit receipts; Vicki and other staff said the bundled solution could track permit revenues and would reduce future work on certified mailings. Chair (Speaker 1) asked staff to provide the vendor quote and final pricing to the auditor before any appropriation decisions.
Next steps: staff will provide the written vendor quote and a final recommendation for the commissioners to consider when the budget is finalized.
