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Court OKs TechShare addendum; county to budget for cloud storage after TexShare changes
Summary
Potter County approved a resource‑sharing addendum for TechShare Prosecutor to allow county offices to cover pass‑through cloud storage costs after TexShare stopped covering those fees; Jason said combined county cost is roughly $30,000 and quarterly reports will track usage.
The commissioners approved a resource‑sharing addendum that lets Potter County pay its share of TechShare Prosecutor cloud storage costs after TexShare reduced support. Jason, speaking for the prosecutor and county offices, said the county previously benefited from TexShare covering storage for about five to six years but must now budget for ongoing storage as data volumes have grown.
"Between Scott's office and mine, we're looking at a total of about $30,000," Jason said, summarizing the estimated combined cost for pass‑through storage. He told commissioners TechShare migrated the county's on‑premises data and that changes in TechShare's business plan prompted the need for the amendment. The addendum would allow offices to use already budgeted maintenance and operations funds to legally pay storage fees.
Jason described steps offices took to reduce storage needs — archiving, cold storage and retention policies — and said TechShare will provide quarterly reports and refunds if growth is less than forecast. The court approved the addendum 5‑0 and authorized the judge to execute the agreement.
Commissioners asked about long‑term exposure and contingency planning; staff said they will monitor quarterly reports, use retention rules to limit hot storage, and notify the court if costs diverge from projections. The change aligns the county's contract language with current storage realities and preserves the TechShare partnership while acknowledging new recurring costs.
