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Revised IGA would move RMS to cloud, clarify data ownership and add audit controls
Summary
Committee reviewed IGA edits that shift the RMS to a cloud model, state that individual agencies own their data, introduce data withdrawal/export rules and require annual contact updates; the IGA also creates task‑force access rules and two nonvoting law enforcement seats on the oversight committee.
Presenter summarized major IGA changes aimed at aligning the agreement with the Mark 43 contract and modernizing operations. The IGA removes ETSB as the contracting party, shifts the system to a cloud‑hosted solution, and clarifies data ownership: "The general answer when people ask who owns it, the the agencies," the presenter said, adding that the IGA specifies data‑sharing, withdrawal and export processes.
The IGA adds CJIS compliance requirements and a yearly obligation for member agencies to maintain current contact information to avoid lapses in communication. The draft also renames the equipment replacement fund to a system replacement fund to account for SaaS costs and introduces provisions to permit task‑force‑only users and two nonvoting law enforcement representatives on the oversight committee to improve operational input.
Committee members raised questions about the precise scope of approval authority under section 1.07 and internal consistency in composition language (4.01 and 4.03). The presenter said the IGA preserves flexibility to negotiate rejoin terms and potential fees for agencies that missed initial enrollment.
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