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Select board approves adding email option for sealed bids
Summary
The board discussed confidentiality for sealed bids submitted electronically and voted to add an email submission option (using a dedicated bids email) and to amend procurement procedures later to incorporate email bidding.
Board members discussed whether to allow sealed bids to be submitted by email and how to preserve confidentiality. One member proposed creating a dedicated email address (example given as "bids.timeth@gmail") and marking messages as unread until a meeting when bids are opened; another asked the clerk to compare other towns' practices.
Speaker 3 moved that the board proceed with requesting bids and to "add an email option for submitting bids." The motion was seconded and the board voted in favor. Members said they would amend the town bid policy to include email submission procedures and would confirm the exact email and handling steps before the next procurement cycle.
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