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Board will codify hard‑copy materials 'upon request' after members debate redundancy
Summary
Members debated whether hard copies of hearing materials should be provided automatically; the board agreed to a compromise to codify providing hard copies upon request and to carry the item to the redline for the next draft.
Board members debated whether to require both electronic and hard copies of hearing materials in advance. Some members said hard copies are already available on request and mandating both creates unnecessary duplication; others argued codifying hard copies would ensure consistent access if staff or request procedures lapse.
"I think it's redundant," Miss Forcop said of a provision that would require both formats automatically, arguing the current practice is to provide electronic materials in advance and to supply hard copies on request. The board agreed to add language in the redline specifying that hard copies will be provided upon request by board members and to revisit the wording in the first consolidated draft.
