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Committee sets application logistics: required documents, uploads and submission formats
Summary
Members agreed that applications should require a checklist of documents (budget, scope of work, tax/501(c)(3) documents where applicable, and letters of support from partners), and staff will provide a fillable PDF and secure upload process; committee discussed security and scoring logistics.
Committee members discussed how applicants should submit documentation and what documents should be mandatory. Staff recommended including a required-documents checklist in the application (budget, scope of work, letters of support from partners where applicable, tax ID or 501(c)(3) documentation to verify local status) and noted that online forms may require sign-in for document uploads.
To accommodate applicants without online access, staff offered to provide a fillable PDF that can be printed and mailed or scanned. The committee also discussed using clarification letters and follow-up questions rather than requiring finalists to present in person; staff said clarification templates and scoring tools exist and that staff could manage tallying scores to ease committee workload.
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