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Committee weighs email and software options; examines per-user costs
Summary
Members compared ProtonMail and Google Workspace costs and discussed reducing redundant organizational emails; one member estimated a Google Workspace cost of about $7 per user per month.
Committee members reviewed options for organizational email and accounting software as part of the contracted-services discussion and suggested consolidating accounts to reduce duplicated charges.
One committee member estimated the price point for Google Workspace at roughly "$7 per user per month," and noted that multiple email domains and accounts can produce separate monthly charges. "I wanna say $7 per user per month," the member said while reviewing the per-user pricing for hosting email for council members and the mayor.
Members agreed to research whether existing .gov domain services or consolidated Google Workspace plans could replace multiple paid ProtonMail accounts and reduce recurring expenses. The committee asked staff to return with a recommendation and exact vendor quotes at the next meeting.
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