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Town Manager seeks procurement code changes to streamline small purchases and authorize emergency spending
Summary
Town Manager Suzanne Harvey proposed amending procurement rules to replace an RFP requirement for projects above $10,000 with a three-quote standard and to authorize the Town Manager to approve emergency expenditures up to $35,000; the council directed staff to draft an ordinance.
On March 26, 2026, Town Manager Suzanne Harvey told the Huachuca City Council that the procurement code needs updating to reflect current prices and to reduce administrative burdens on small, routine purchases.
Harvey said the current code requires an RFP for projects over $10,000, which discourages vendors from submitting for comparatively small procurements; she recommended a three-quote requirement in lieu of an RFP and the ability for the Town Manager to approve emergency expenditures up to $35,000. Town Attorney Thomas Benavidez agreed with the proposed changes. Mayor Wallace directed staff to bring the proposal back as an ordinance at the next meeting.
The minutes do not include specific dollar-savings estimates. Staff will draft the ordinance for council consideration and return it for a formal vote.
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