Board authorizes RFP step for Tall Cedars progressive design‑build; staff recommends full‑scope RFP

Staff presented the Tall Cedars system reconstruction as a progressive design‑build (PDB) procurement in two stages: an SOQ shortlist followed by an RFP issued only to shortlisted teams. Staff said four SOQs were received and the team expects to shortlist three teams; staff recommended issuing the RFP to the entire system scope so the selected team can provide a 60% design and an indicative full‑system cost to inform phasing and GMP negotiation.

Directors asked about board participation in proposer interviews and the committee review process; staff said the board may participate but is not required and that the committee would receive selected portions of the RFP and evaluation materials. Staff also reviewed conflict‑of‑interest rules specific to design‑build contracting; the board approved the conflict policy and voted unanimously to authorize the RFP step. Staff noted financing questions remain — WIFIA is seen as likely available, USDA is less certain — and said cost escalation could affect grant and partner contributions.