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Board clarifies how revised materials will be reviewed to avoid an extra meeting
Summary
After approving the Dovetail Condo material changes, the board discussed whether staff may circulate revised elevations for review without creating a quorum; staff noted emailing all three board members constitutes a meeting, and the board agreed a site‑specific condition and staff coordination would be used.
Board members and planning staff discussed how to handle review of the applicant's revised elevations without convening an additional public meeting. Planning staff cautioned that distributing materials to all three members for comment by email could itself constitute a meeting; the board agreed to have staff circulate materials to members individually and to use a staff review process involving three board members so the final sign‑off could proceed without returning the project to the next regular meeting unless substantive changes are required.
The chair recorded that the approval includes site‑specific conditions and that final materials will be reviewed by staff together with three of the board members who were present. Staff said they would find a logistics approach that preserves public‑meeting rules while allowing timely administrative review.
