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Board raises payroll-software concerns after school payroll accounting irregularities
Summary
Staff reported that school payrolls have been processed without current payroll tax liabilities in the town's warrants; the board scheduled a meeting with school administrators to resolve the discrepancy and asked the school to stop processing payrolls in that manner until reconciled.
Staff told the board that the town had seen payroll warrants where current payroll liabilities (income-tax withholdings) were not included and that she had asked the school to stop running payroll that way. Staff said, "if you don't have the current payroll liabilities of the payroll, we really can't be processing it because we get we're getting into any trouble with our documents as the IRS," and that she planned to meet with school officials next week to resolve expectations and system differences.
Board members discussed that the town and school use related software systems from the same vendor and that a recent administrative restructuring may have caused the discrepancy. Staff said they will track how payrolls are produced and work with school administrators to ensure liabilities are properly reflected before additional warrants are processed.
