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Staff weighs replacing local server versus Laserfiche Cloud migration; cloud quote lower up-front
Summary
Staff presented quotes to replace the village records server (hardware and installation) and a Laserfiche Cloud migration option; Laserfiche Cloud had a lower initial quote (~$3,500) and annual fees (~$3,600) versus a larger one-time server purchase.
Village staff explained options to address storage pressure on the current server and the cost trade-offs between buying new local hardware and migrating to Laserfiche Cloud. The clerk relayed vendor pricing: an approximate server package with battery/installation and support would push the total higher, while the Laserfiche Cloud migration was quoted at about $3,500 initial and roughly $3,600 in annual fees for ongoing hosting and storage.
Board members asked about current storage capacity and upgrade paths for existing laptops and workstations. The clerk noted the cloud option includes about 10 TB of storage in the vendor quote; the board discussed longer-term savings and whether laptops could be upgraded instead of replaced.
