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Commissioners approve sole‑source CivicPlus accessibility and media services to meet ADA requirements
Summary
Meriwether County approved a CivicPlus proposal (AudioEye Managed, DocAccess, CivicPlus Media) to improve ADA compliance and host meeting media; staff said waived implementation fees amount to $9,621.53 and first‑year prorated cost is $6,271.53, with $18,661.20 recurring annually.
The Meriwether County Board approved a sole‑source procurement with CivicPlus on July 13 to obtain AudioEye Managed, DocAccess, and CivicPlus Media for website/document accessibility and in‑house meeting media hosting.
County Clerk Allyson Stephens told the Board the County already uses CivicPlus for its website, agenda system, and open‑records platform so the additional services are compatible; she said accepting the bundled proposal waives implementation fees, a one‑time savings of $9,621.53, with a first‑year prorated cost of $6,271.53 and an annual recurring cost of $18,661.20. Stephens said the software will help the County meet ADA Title II requirements and reduce reliance on external platforms that have had captioning problems.
Commissioner Threadgill moved to approve the CivicPlus Accessibility and Media Services and the related sole‑source procurement; Vice Chairman Snelson seconded and the Board voted unanimously to authorize the Chairman to sign the contract documents.
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