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Council weighs iWORKS versus RAS after unexpected software cost gap
Summary
Staff told the council that mapping and road-prioritization work is starting with an iWORKS kickoff, but the city budgeted $125,000 while the iWORKS option is cited at about $2,025,000, prompting consideration of using RAS's simpler software in year one and integrating outputs later.
Council and staff discussed how best to map and prioritize street repairs and whether to adopt a more expensive software solution. Pat Gallegos said the department had budgeted $125,000 for software, but noted the option under consideration could cost roughly $2,025,000. "The good thing about what happened is we had budgeted a $125,000 for the software. The software that we went with is $2,025,000 or so," he said.
Gallegos said the city would begin an iWORKS kickoff and that RAS is still completing an assessment that could provide a lower-cost option and a clearer cost-per-year plan for a 10-year maintenance strategy. He explained that RAS's approach focuses narrowly on roads and may provide annual cost estimates the city can use to phase work.
Council members queried implementation timing and the practicality of integrating RAS outputs into iWORKS for mapping. Staff said today's kickoff meeting would begin the implementation process and that a choice between platforms would follow further evaluation. No procurement decision was made during the meeting.
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