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Committee recommends pausing architectural work until deed or lease is finalized
Summary
To avoid spending restricted funds prematurely, the committee agreed to finish immediate as-built drawings and suspend further architectural work pending deed or lease execution; legal will handle any termination and finance will evaluate billing.
Committee members raised concerns about continuing architectural work while ownership and funding arrangements remain uncertain. A motion passed to finish immediate as-built drawings (so plans can be reused) and then suspend further architecture until either the quitclaim deed or lease is executed and funding arrangements are finalized.
Members and staff discussed contract termination clauses and the likelihood the architect would be paid for work already completed. The committee instructed legal and finance to negotiate any termination and to confirm whether as-built drawings can be completed without additional significant expense. One member warned that counting volunteer labor toward project valuation could inflate architect fees calculated as a percentage of project cost.
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