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Staff explains Workday reporting error, says auditors and staff will correct ACFR footnote and available‑funds numbers
Summary
Staff told council migration from JD Edwards to Workday produced reporting differences in the ACFR (footnote 12) that overstated commitments and understated available funds in several funds (Fleet, Drainage, others). Staff said they are working with auditors (CLA) to correct the report and temporarily adjusted cash‑flow displays to show the true starting balances for budgeting purposes.
Council spent much of the morning examining a large adjustment in Fleet and other funds that produced an apparent negative available‑fund balance at the start of the year. Staff said the numbers were correct in the underlying ledgers but that a commitment schedule used in the ACFR footnote did not pull previously capitalized expenditures correctly after the migration to Workday, overstating outstanding commitments.
"It's literally just an adjustment on this cash flow to correct that the way that that reporting," the City Secretary (speaker 7) said while explaining the Workday reporting difference and the steps underway with the auditor. Staff said the funds and expenditures were real, projects had been capitalized and paid in prior years, and the negative footnote presentation will be amended with CLA so the audited ACFR matches corrected available‑funds calculations.
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