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Committee member urges compensation for local program leader after missing W‑9
Summary
Trustees discussed that program leader Rachel Waldberger did not submit a W‑9 and therefore was not eligible for payment; a trustee urged the board to explore compensating her (for example with a gift card) so she is credited for her work.
A trustee raised a concern about a voucher line for Rachel Waldberger, saying she delivered a library program but was not paid because she did not provide a W‑9.
"She did work for us. She should get, she should get some credit for it," the trustee said, urging the board to "explore" ways to compensate Waldberger without creating a tax liability. Trustees discussed past practice of using non-taxable gift cards for volunteers or one-time contributors and agreed to investigate whether a similar approach could be used in this case. One trustee said they would follow up and look into options with the bookkeeper and city processes.
No final financial decision was recorded in the meeting; the board approved vouchers as presented by voice vote while noting the flagged line. The transcript indicates the vendor/payment question will be examined further and any compensation approach must avoid creating an unintended tax liability.
