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Town manager to draft procurement-code changes to give manager more spending flexibility
Summary
Manager Suzanne Harvey proposed lowering procurement thresholds, replacing RFPs for small budgeted projects with three quotes, and allowing emergency spending up to $35,000 by the Town Manager; the mayor directed staff to return an ordinance.
Town Manager Suzanne Harvey told the Huachuca City Council that the town’s procurement code has not been updated in years and that current thresholds require an RFP for projects over $10,000 — a level she said now discourages bids for small, budgeted projects. Harvey asked council to empower the Town Manager to approve routine, budgeted expenditures without prior council action and to permit emergency expenditures up to $35,000.
"It currently requires that any projects over $10,000.00 have to go through the RFP process. The problem with that is that nobody will spend the time and money required to submit an RFP on a project that small," Harvey said. Attorney Thomas Benavidez told the council he agreed with Harvey’s proposed approach. Mayor Wallace directed staff to bring back an ordinance for consideration at the next meeting.
No ordinance was adopted at the March 26 meeting; the direction was to draft updated code language and return it for formal council action.
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