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Manager urges procurement-code updates; seeks manager authority for emergencies
Summary
Town Manager Suzanne Harvey told council the procurement code's thresholds are outdated and recommended requiring three quotes for routine purchases rather than an RFP at $10,000; she also proposed emergency spending authority up to $35,000 for the Town Manager and the council directed staff to draft an ordinance.
Town Manager Suzanne Harvey told the council that the Town’s procurement code has not been updated in years and that its dollar thresholds are now outdated.
Harvey said the current rule requiring RFPs for projects over $10,000 deters vendors from bidding on relatively small jobs; she recommended requiring three quotes for those projects and that the Town Manager be authorized to approve emergency expenditures up to $35,000. Town Attorney Thomas Benavidez expressed agreement. Mayor Wallace directed staff to return an ordinance for the next meeting.
Council did not adopt an ordinance at the March 26 meeting; the direction to draft updated procurement language sets a path for formal changes at a future meeting.
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