Council authorizes FundView ERP switch, citing six-figure future savings
Summary
The council authorized the city manager to contract with FundView to replace ENCODE, with staff projecting roughly $50,000 in implementation-year savings and more than $100,000 annually thereafter; council asked for careful data migration and staged conversion to avoid lost transactions.
The City of Navasota authorized the city manager to enter a contract with FundView to replace the city's Tyler Technologies ENCODE enterprise resource planning software. Finance Director Michael Veil told council staff expects "cost savings of over $50,000 during the implementation year and over, a $100,000 in cost savings from year 2 forward." He recommended the change to streamline financial operations, utility billing and municipal court functions.
FundView's sales representative explained the migration plan and said the company will run parallel reports in ENCODE and FundView to tie out transactions. Council members pressed staff on conversion risks, penalties and the timeline; staff said the rollout will be staged with module-by-module migration and that the city manager would be authorized to execute the contract. A motion to authorize the manager to proceed passed with a motion by a council member and a second; council voiced no opposition.
Council asked staff to return with conversion details and assurances about how historical transactional data will be reconciled. The company representative said the teams will "tie them out to the penny" before final cutover and that ENCODE conversions are common for the vendor.
Topics: ERP replacement, municipal IT procurement.
Provenance: topicintro SEG 247, topfinish SEG 466
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