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Commission votes to solicit RFQs for engineering services after extensive discussion
Summary
After a lengthy debate about pool size, retainer vs. hourly rates and which disciplines to prioritize, the commission voted to solicit requests for qualifications for engineering services covering civil, mechanical, wastewater and related needs.
The Mercedes City Commission voted Aug. 18 to solicit requests for qualifications (RFQs) for engineering services that will cover civil, mechanical, wastewater and other disciplines the city needs.
Commission discussion ran for more than an hour as commissioners and staff debated whether to create a large pool of firms (as in a prior RFQ that produced 13 firms) or a smaller set of prequalified firms and whether to include retainer arrangements for on-call work. One commissioner said, “we spent so far this year from from what I understand $176,000 on consulting engineers,” arguing the city should evaluate in-house options and more precise RFQ parameters.
Staff agreed to tailor the RFQ to specify services (water, wastewater, paving, drainage, material testing) and to allow the commission to select firms or negotiate retainer arrangements after proposals are returned. The motion to solicit RFQs passed on a voice vote; the commission directed staff to return contract recommendations and RFQ parameters for final approval.
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