Get email alerts on the Records Retention topic
No spam. Unsubscribe anytime.
County to develop records retention, email policy and pursue document digitization
Summary
Staff highlighted missing historical ordinances and said the county needs an email retention policy per Colorado law, a broader records retention plan and funding for digitization; commissioners asked for a work session and cost estimates.
Commissioners reviewed records issues and the need for formal records retention and email retention policies compliant with Colorado law.
Staff said the county's online ordinance archive currently goes back only to 1975 and that older ordinances appear to exist only in uncatalogued paper records in the clerk's office. "On the website they only go back to 1975," a staff member said, and the clerk's office has begun locating paper files in storage that may contain older ordinances. The county manager proposed digitizing important records and cataloging them in a searchable repository, while preserving originals according to retention standards.
Staff also reported plans to produce an email retention policy (statutorily required) and to evaluate contract/records software to manage documents and contract expirations. Commissioners asked staff to provide cost estimates for digitization and secure storage and to schedule a follow‑up work session on records management.
AI generated
The text on this page is AI generated. Summaries, highlights, analysis, and video transcripts are all produced from the original source material.
AI can make mistakes, so if you spot one, and we will fix it for everyone.
Note: the source content is unaltered by us. Any content source we link to, be it a video, an audio recording, or a document, is presented exactly as its publisher released it. That publisher is usually a government body, sometimes an individual official or another organisation.
