Board authorizes one-year Pace Schedule contract for department scheduling and equipment tracking

Chief Gerber asked the board to approve a one-year purchase of Pace Schedule, software to centralize schedules, equipment inventories, certifications and timekeeping records. He described staff currently using multiple Excel sheets and paper records and said the software would modernize tracking for payroll, equipment and certificates.

He stated the first-year cost as $2,350 and said the vendor anticipates annual increases of up to 5 percent if the city chooses to continue. "This is a contract, so it's $2,350 for the first year cover. And then if we want to lock in for a longer term, we can lock that price. They do anticipate anywhere from 5% up to a 5% increase each year," Chief Gerber said. The board moved, seconded and authorized Chief Gerber to sign the contract; the action was approved by voice vote.

Staff said the software would reduce time spent maintaining multiple documents and help track equipment issued to personnel. The board recorded the contract authorization; budget offsets (e.g., copier savings) were noted as the source of funds in the discussion but no formal budget amendment was recorded in the transcript.