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Cold Spring adopts state retention/disposition schedule to enable records management grants
Summary
Trustees adopted the New York State retention and disposition schedule required for local governments (Article 57-A), enabling future grant applications for archival and facility upgrades and clarifying retention periods for municipal records.
The Village of Cold Spring adopted the New York State retention and disposition schedule for local government records (Article 57-A) to standardize how long records are kept and to position the village to pursue grants for facility and digital-record upgrades.
Clerk Marjorie explained the schedule sets minimum retention periods for minutes, receipts, oaths and other records and said adopting the schedule does not itself create an immediate cost. Board members discussed the potential to apply for grants to pay for archival storage, fireproof boxes or roof repairs to protect records. The board adopted the resolution by roll-call (4'0yes, 0'no, 1 absent).
Marjorie noted the village already uses county-level fire-safe archival storage for infrequently accessed documents and that the schedule will help optimize off-site archival options.
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