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Auditor rolls out online requisition system, flags timing effects on October finances
Summary
Harrison County auditor told commissioners a new requisition system is live for Road & Bridge and the sheriff’s department, providing instant PO numbers and department‑restricted ledger access; the auditor also presented October 2024 financials showing timing driven expense differences and a year‑to‑date net negative position after one month of revenue.
The Harrison County auditor reported that a new requisition submission tool has been rolled out to Road & Bridge and the sheriff’s department and will be extended countywide. Auditor Miss Hayes said the system immediately assigns a requisition/PO number at submission, allows departments to attach supporting documents and view encumbrances, and reduces manual scanning and rekeying in the purchasing office.
Miss Hayes told the court the department resolved an earlier file‑upload issue and highlighted that the system limits each department’s access to its own budget lines; Road & Bridge staff can now see balances and the status of outstanding POs. Commissioners praised the system as a time‑saving tool for tracking invoices and accelerating payment processing.
On finances, the auditor presented October 2024 numbers and said the county collected $68,220 in the period compared with $147,900 the prior year and that expense timing (for items such as liability insurance) produced a year‑to‑date negative net position (about $2.46 million for FY25 after one month). The auditor noted the county has no debt and highlighted Road & Bridge fund activity related to fuel purchases and transfers between departmental ledgers. The court had no questions that required a separate vote beyond standard acceptance of the monthly reports.
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