Charles Town board adopts edited Clean Parks Initiative RFP

The Charles Town Board of Parks and Recreation voted to adopt a revised request for proposals for the Clean Parks Initiative during a special meeting on Aug. 20, 2026. Chair called the motion to adopt the RFP with edits circulated by Matt Ward and, after a second, the board voted with no opposition and the motion passed.

Board members said the redline responded to concerns about vague language in the RFP. Nick, who pushed for more specificity, warned that "if our RFP has some vagueness, the proposals we're gonna get will have vagueness," and members agreed that clearer criteria would improve the quality of bids. The Chair also noted that the base-scope funding figure referenced in the document — $286,000 — reflects the town's portion of a larger grant arrangement.

The motion adopted the RFP version Matt Ward sent via email at 5:42 p.m. the same evening; a board member moved to adopt and another seconded. During the roll call and voice vote the Chair asked members to say "aye"; no opposition was voiced and the Chair declared the motion passed.

The board did not specify a timetable for issuing the RFP in the meeting. Members thanked those who contributed edits and indicated staff would proceed with next steps consistent with the newly adopted language.