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Town manager proposes procurement-code changes to speed routine purchases
Summary
Manager Suzanne Harvey proposed lowering procurement friction for routine budgeted items, replacing RFPs over $10,000 with a three-quote rule and authorizing the Town Manager to approve emergency expenditures up to $35,000; Council directed staff to draft an ordinance.
Town Manager Suzanne Harvey told the Council the current procurement code is outdated and that the $10,000 RFP threshold discourages vendors from responding. She proposed requiring three quotes for routine purchases instead of a full RFP and asked for authority to approve emergency expenditures up to $35,000.
"It currently requires that any projects over $10,000.00 have to go through the RFP process," Harvey said, arguing that lower-cost routine projects rarely attract RFP bids and that a three-quote process would be more practical. Attorney Thomas Benavidez agreed with the suggested changes. Mayor Wallace directed staff to draft an ordinance reflecting the proposed updates for a future meeting.
Council did not change code at the March 26 meeting; staff will return with ordinance language and any recommended financial controls for manager-authorized spending.
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