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Circuit Court Clerk seeks savings through digitization, requests using local fees for equipment
Summary
The Circuit Court Clerk told supervisors she trimmed several line items and proposes using locally retained copy and fee revenue (Technology Trust Fund reimbursements) to buy and maintain equipment, saying vendor digitization has reduced per-book costs to about $85 and increased public access.
The Circuit Court Clerk explained a modest reduction in her office's budget and laid out why certain fees can now be retained locally to pay for equipment and maintenance. The clerk said she combined and reduced line items and plans to buy equipment at low cost through a Supreme Court procurement program that includes maintenance and supplies. "When I started offering secure remote access to land records...what I'm ending up paying now is $85 a book to have these things digitized," she said, describing a vendor arrangement she said saved substantial capital expense.
The clerk also described the Technology Trust Fund (TTF) budgeting process and how comp board reimbursements and dedicated fees support purchases that would otherwise be a local capital cost. She argued digitization and fee management make her office more self-sustaining and reduce local budget pressure, while acknowledging revenue from copy fees and subscriptions will fluctuate year to year.
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