Paradise Township supervisors discuss plan to digitize records, raise searchability concerns

Paradise Township Board of Supervisors met on June 15, 2026, at 5:00 p.m. for a work session focused on a vendor proposal to digitize township records. Chair Peter Gonze and fellow supervisor Reda Briglia joined Solicitor Prevoznik and Secretary Tina Transue in meeting with Jim Thumma of File Bank to review a vendor walkthrough and an estimate for preparing, scanning and indexing files into a cloud-based document management system.

Mr. Thumma told the board he visited the township office and conducted a walkthrough to review records that could be digitized, including pin files and plan drawings. He said he provided the township an estimate to prepare, scan and index records as searchable PDFs in File Bank’s cloud archive. The minutes do not specify the dollar amount of that estimate.

Board members and the vendor discussed practical logistics for organizing and structuring a digitization project — for example, which series of records to prioritize, how paper originals would be handled prior to scanning, and how files would be indexed for retrieval. The board specifically questioned how searchable the archived files would be for public informational requests such as Right-to-Know requests, and asked for further clarification on indexing and access before proceeding.

No motions, votes, or formal decisions were recorded in the minutes; the work session was recessed at 5:55 p.m. The minutes list an item titled "Other Business" but provide no substantive details. The minutes were signed by Secretary Tina Transue.

What’s next: the board indicated more discussion is needed to resolve indexing, access and scope questions before moving forward with implementation or contracting. The minutes do not record a timeline, funding source, or a follow-up meeting date for the digitization project.