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Alpena to lease wide-format printer for engineering office to avoid large upfront purchase
Summary
Council approved a lease for a wide-format printer/scanner for the engineering office after staff reported the machine reached end of life; staff recommended a lease option (~$287.56/month) that includes parts and consumables over a 63-month term (total ~$18,116.28).
Engineering staff reported the office's large-format printer and scanner (14 years old) reached the end of its useful life. Purchasing a new model outright was estimated at just over $11,000; a lease option that includes parts, labor, toner and service would be about $287.56 per month over 63 months, totaling approximately $18,116.28. Staff recommended the lease to cover supplies and prevent a large capital purchase.
Council approved executing the lease agreement with Visual Edge IT and authorized the engineer to sign the document. Staff said the lease includes service-level provisions and potential on-site repair availability from the vendor's Canon representative.
"The new model would cost $401 per month, and we would own it after 36 months," staff said when presenting the buying-versus-lease comparison, then recommended the lease that includes consumables to avoid downtime and large capital outlay.
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