Staff reports progress on InCode conversion and small‑grant radio purchases
Summary
City staff reported that vendor programmers have the city's data for the InCode conversion, described a parallel run option to validate data, and said radios purchased with a grant (about $25,000–$26,000) are on order; staff aimed to be live by year-end or early January.
Staff updated the council on progress toward converting the city's financial, payroll and utility systems to InCode. Programmers have received exported data from QuickBooks and the utility system; staff described options to run systems in parallel and recommended testing via a parallel period before retiring QuickBooks.
Officials said they will attempt to import as much historical data as practicable to meet state data‑retention laws and that go‑live could occur before year‑end or by early January. "We think that it'll be ready by January 1 or 27th? I'm hoping to pull that. I'm hoping before the end of the year," a staff speaker said, describing the timeline goal.
Staff also said a small grant will fund radios for fire or other departments (grant amount cited as roughly $25,000–$26,000) and that the city will seek reimbursements once invoices are paid to complete grant drawdowns.
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