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Commissioners call for better sharing of working documents; Board will hold joint ABC meetings
Summary
Planning commissioners said committees see only final minutes and not working documents; the Board of Supervisors plans joint meetings with each advisory board to improve coordination and clarify contact points.
Several commissioners told the Planning Commission that advisory boards and commissions are not sharing drafts or informal memos and that committees often learn of work only when minutes are finalized.
Nicole Zane and Bruce Whitesell said "there is little sharing of 'working documents' or informal memos between committees," which they said prevents cross‑committee coordination. Whitesell proposed that committee chairs meet quarterly or call each other when agendas overlap. Jim Hopkins said the Board intends to hold a series of joint meetings with the Planning, Parks, Environmental Advisory Council and Historic commissions to align goals and clarify contact points.
Commissioners noted confusion about committee personnel and contact points and urged that staff or chairs provide clearer communication pathways ahead of joint meetings.
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