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Commission approves Municode codification and discusses permitting software, procurement thresholds
Summary
Commissioners approved a Municode contract to make the town code searchable, discussed a $12,004 permitting-software module with $7,500 annual fees and signaled support for drafting procurement policy and ordinance to replace cumbersome sealed-bid charter provisions.
The commission voted to authorize a municipal-code codification contract with Municode for $5,830 and an annual renewal of $2,495, allowing residents and staff to search and download zoning and town-code documents electronically. Commissioners said an up-to-date searchable code will reduce confusion from outdated printed documents and help citizens and staff find permitting and fencing rules more easily.
Staff also briefed the commission on informal pricing for a permitting-software module: a one-time setup of about $12,004 and an annual subscription of $7,500; staff said $20,000 had been budgeted and that a formal agenda item will return with full pricing. On procurement, commissioners discussed modernizing the charter's purchasing section—raising sealed-bid thresholds and moving detailed procurement rules into ordinance and a purchasing policy—so the charter can point to a flexible code-based procurement policy rather than embedded sealed-bid thresholds.
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