Board adds replacement-cost language and agrees district will provide security keys on request
Summary
Trustees approved a tech user agreement revision that removes the requirement that staff must bring personal phones for two-factor authentication and adds language that the district will provide security keys on request; board asked staff to include replacement-cost language for lost keys.
The board approved updates to the district's tech user agreement for 2026–27, including changes to two-factor authentication language and replacement-cost provisions for hardware tokens.
During discussion, administration said they removed wording that required staff to "bring their personal cell phones to work to authenticate logins for 2FA and MFA" and instead noted the district "will provide a security key upon request." Peyton, who reviewed the redline, explained differences in available keys and reported the district was looking at a basic key and a higher-end model. Trustees asked for a replacement-cost clause to be added so devices lost by staff could be replaced at a set cost; a motion to approve the employee handbook, FEMA plan and the staff tech user agreement with replacement-cost language passed by voice vote.
Board members also asked staff to return with a proposal about replacement-cost amounts for keys for different staff levels (e.g., administrative vs. general staff).
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