Board discusses application communications, FOIA risks and executive-session use for sensitive info
Members debated whether application intake and review steps (applicant contact, staff liaison pre-review) should be public and how to handle private applicant details; options include staff pre-review and executive-session brackets for sensitive financial discussions.
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Staff member (Speaker 1) said applicant communications and internal review procedures should be documented and included in applicant materials while protecting private data. The board considered whether reviewers should discuss applications in executive session when cost figures or personal data are involved and noted FOIA exposure risk if official business is conducted via private email accounts.
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